Join Us - Front Desk Officer cum Admin Assistant

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Front Desk Officer cum Admin Assistant

Lead on the management of day to day operational matters associated with Company.

Duties & Responsibilities:

  • Arrange internal and external transportations for Director.
  • Perform all other ad hoc tasks assigned by the Director
  • Manage Director’s electronic diary, assessing priority of appointments and reallocation as necessary.
  • Manage Director’s travel arrangements (including visas/accommodation).
  • Process Director’s correspondence, ensuring that incoming correspondence is dealt with by the Director/or on behalf of the Director, or other staff as appropriate.
  • Maintain Director’s office systems, including data management and filing.
  • Maintain records of Director’s contacts.
  • Greet and welcome guests/visitors as soon as they arrive at the office • Direct visitors to the appropriate person and office
  • Answer, screen and forward incoming phone calls
  • Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms and brochures)
  • Provide basic and accurate information in-person and via phone/email
  • Receive, sort and distribute daily mail/deliveries
  • Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook)
  • Order office supplies and keep inventory of stock
  • Update calendars and schedule driver’s trips.

Requirements and Qualifications:

  • Graduate in any relevant field
  • Proven work experience as a Receptionist, Front Office Representative or similar role
  • Proficiency in Microsoft Office applications
  • Hands-on experience with office equipment (e.g.printers)
  • Professional attitude and appearance
  • Solid written and verbal communication skills
  • Ability to be resourceful and proactive when issues arise
  • Excellent organizational skills
  • Multitasking and time-management skills, with the ability to prioritize tasks
  • Customer service attitude

Experience: 1 to 3 years

Office timings: 9:30 am to 6:30 pm

Working days: Monday to Saturday

Salary: Negotiable for the right candidate